Company:      Rutgers University
Location :      Newark, NJ 07102 (Central Business District area)
Post Date:      Jun 08,2021

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Job Description

Position Details

Recruitment/Posting Title
Secretary III

Job Category
Staff & Executive - Administrative & Support



New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Rutgers RBHS is an anchor institution that boasts locations in Newark, New Jersey, a city of promise.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Secretary III for the Department of Psychiatry at New Jersey Medical School. Under direction of the Manager of Clinic Services, the Secretary III will provide secretarial and general office services to a substance use disorder clinic.

Among the key duties of this position are the following:

  • Represents the clinic by screening incoming telephone calls, records and transmits messages, and arranges referrals to other health care providers.
  • Treats all patients and visitors with respect and maintains a friendly and compassionate demeanor even in stressful or volatile interpersonal situations.
  • Ensures clinic staff productivity by maintaining calendars, schedules patient appointments, and maintains the clinic patient databases.
  • Generates revenues by completing direct patient and third-party billing. Monitors accounts receivables.
  • Maintains patient confidence and protects operations by keeping information confidential.

Position Status
Full Time

Hours Per Week

Daily Work Shift



Position Salary

Annual Minimum Salary

Annual Mid Range Salary

Annual Maximum Salary

Standard Hours

Union Description
Teamsters, Local 97

Payroll Designation


Information about the benefits provided to Rutgers employees can be found at:

Seniority Unit

Terms of Appointment
Staff - 12 month

Position Pension Eligibility

Minimum Education and Experience
  • Graduation from an accredited program in secretarial studies plus two (2) years of full-time secretarial experience. An additional year of experience will be needed in lieu of the secretarial program.
  • College credits may be substituted on a year-for-year basis for secretarial experience.
  • A maximum of sixty (60) credits or two (2) years may be substituted for two (2) years of secretarial experience.


Required Knowledge, Skills, and Abilities
  • Proficiency in typing and word processing skills.

Preferred Qualifications

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

Posting Number

Posting Open Date

Special Instructions to Applicants

Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus
Newark (RBHS)

Location Details

Supplemental Questions

Required fields are indicated with an asterisk (*).

  • * Did you graduate from an accredited program in secretarial studies?
    • Yes
    • No
  • * How many years of full-time secretarial experience do you have?
    • 0 to 1
    • 2 to 4
    • 5 to 8
    • 8+
  • * Are you proficient in typing and word processing?
    • Yes
    • No

Applicant Documents

Required Documents
  • Resume/CV
Optional Documents
  • Cover Letter/Letter of Application

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